THE SEDONA PHOTOGRAPHY SYMPOSIUM 2020
ABOUT THE SEDONA PHOTOGRAPHY SYMPOSIUM 2020
The Sedona Photography Symposium is a program of the Sedona Camera Club, a 501(c)(3) non-profit organization dedicated to providing educational opportunities for photographers of all skill levels. We are pleased to greet all photo enthusiasts who want to nurture their creativity in one of the world’s most magnificent landscapes: Sedona, Arizona.
AN UPDATE REGARDING COVID-19
Dear Friends of the Sedona Photography Symposium –
In light of the uncertainties surrounding the COVID-19 pandemic, we have decided that it is in the best interests of our registrants, presenters, sponsors, vendors, and Symposium team members to postpone the 2020 Sedona Photography Symposium to August, 2021. Since we don’t know what restrictions will be placed on mass gatherings at this time, we felt it was necessary to postpone this year’s event, until we have more clarity on safety precautions.
What will the 2021 Symposium look like?
The 2021 Symposium will be virtually identical to the event originally planned for this year. All of our presenters have been consulted and, with the exception of Michael Frye, who has a prior engagement, they have all committed to offer the same workshops, presentations and field outings originally scheduled for the 2020 event. In place of Michael Frye, we are excited to announce that the acclaimed landscape and wildlife photographer Brenda Tharp will be joining our distinguished lineup, delivering a presentation and breakout session on enhancing creativity and making creative impressions of nature, as well as conducting a morning field outing capturing the natural beauty of Sedona and a 1-day Workshop on Post-processing in Lightroom.
What is the date for the 2021 Symposium?
With the goal of facilitating great nighttime photography as well as photography of the beautiful Sedona landscape under dramatic monsoon skies, the 2021 Main Symposium will be held August 12-15, 2021. Our pre-Symposium workshops will start on Sunday August 8, and our post-Symposium workshops will start on Monday Aug. 16.
What should I do about my 2020 registration?
For those of you who are registered for the 2020 Symposium, your registration will automatically be transferred to the same program for our new 2021 dates; you don’t need to do anything to make that happen, and you will be protected from any price increases that might apply next year. In addition, you’ll also receive a nice bonus (more below).
What if I can’t attend the 2021 Symposium and I have already registered for the 2020 event?
If our 2021 dates are not compatible with your plans, you have the option to request a full refund for part or all of your existing registration. Our normal 10% cancellation fee will be waived if you notify us on or before September 30, 2020.
What are my options if I registered for a workshop or field outing with Michael Frye?
If you are registered for the 2020 Michael Frye workshop, field outing, or breakout session, your registration will automatically be transferred to the equivalent Brenda Tharp offering in 2021; no action is necessary on your part. Similarly, you have the option to transfer to a different offering, and again, the 10% cancellation fee will be waived if you notify us by September 30, 2020.
If I am on the waiting list for a workshop or field outing, will I still retain my place on that list?
Those of you on our current waiting lists for sold-out workshops will retain your place on the waiting list and will be moved up on the list if cancellations have occurred.
In the coming weeks, we will update our website and our ticketing site to reflect the new dates and presenter. We will notify you when those changes have been effected. While we understand that postponing the symposium may cause some inconvenience or concern, we want you to feel comfortable knowing that you have the option to cancel and receive a full refund through September 30, 2020. We sincerely hope, however, that you will choose to allow your existing registration to be applied to our 2021 event. And we are offering a special bonus for doing so!
What is the bonus opportunity you are offering?
We are developing a new series of online learning opportunities from our Symposium presenters and other renowned photography educators, which will begin in the coming months. This series will be available at no additional cost to current, and new, Symposium registrants. It’s our way of saying THANKS to you for putting your faith in the Sedona Photography Symposium!
Please stay tuned for further announcements regarding our 2021 Sedona Photography Symposium and our new online series. If you have any questions, please contact us at firstname.lastname@example.org.
Stay Safe and we look forward to seeing you in Sedona in 2021!
-The Entire Sedona Photography Symposium Team
Our venue is the welcoming Sedona Creative Life Center, amid Sedona’s beautiful red rocks.
REGISTRATION AND WORKSHOPS
All registrations and workshops are filled on a first come-first served basis. You may register for the 1 day and/or 3 day pre- and post-symposium workshops or field outings (via separate tickets) without attending the main Symposium…but think of all you will miss!
A few scholarships are available, funded through the generosity of an anonymous donor. The deadline for applying is April 19, 2020. See our Scholarships page for more information.
Participants are responsible for their own lodging, transportation and meals. See our Lodging and Travel page for more details
PHYSICAL ACTIVITY REQUIREMENTS
Each participant in a field experience through a Field Outing, 3-Day or 1-Day Workshop or any other workshop must be in good physical condition and able to walk 2 miles on uneven and rocky surfaces with approximately 300 ft. of elevation change. It is imperative to have sturdy hiking boots and to carry adequate water for yourself. Energy bars are recommended, as is sun protection for you. You are responsible to protect your equipment against inclement weather.
TERMS AND CONDITIONS
The Sedona Photography Symposium (“Symposium”) is presented by the Sedona Camera Club, Inc. (“Club”), a 501(c)(3) non-profit corporation dedicated to providing educational opportunities for photographers of all skill levels.
The Club, its Board, committees, instructors, leaders, cooperating agents, independent contractors, paid staff, agents, and volunteers are not liable for:
- events beyond its control, such as, but not limited to:
- inclement weather, lightning, high wind, rain, hail, mud and possible flash flooding,
- problems with travel to or from the Symposium, baggage loss, or damage before, during, or after the event, o the loss, damage or theft of photographic equipment or equipment failures, etc.
- encounters with the desert environment, including, but not limited to, venomous snakes and other dangerous wildlife, or native desert plants with thorns, etc.
- your personal travel over uneven surfaces, including those consisting of loose gravel and rocks, slick and slippery rocks, holes and eroded surfaces
- injury, medical emergency or fatality arising from participation in the Symposium or any of its events. This includes, but is not limited to: sprained ankles, broken bones, cuts and bruises, dehydration, heart attacks, snake or bug bites, trauma, etc. Participants must accept full responsibility for their own wellbeing at all times and accept these and other risks from participating in these events.
- injury, loss or damage to person or property in connection with any service resulting directly or indirectly from acts of God, detention, annoyance, delays and expenses arising from quarantines, strikes, thefts, pilferage, acts of terrorism or failure of any means of conveyance to arrive or depart as scheduled, civil disturbances, government restrictions, discrepancies or change in transit or hotel services over which it has no control.
- any “no show” or tardiness. Each participant is responsible for being at designated meeting places at the designated time with their equipment. If not, and the group proceeds without you, no refund will be issued for any registration fees for the day(s) and time(s) of the non-participation. In addition,
- Each participant certifies that they are physically fit and capable of participating in outdoor photography in field locations and are fully aware of any and all associated risks.
- We reserve the right to change or cancel either the schedule or events as planned should conditions necessitate. In such case, we will provide a refund of the event fee that the participant acknowledges as a full and final settlement
- In the event of the cancellation of the Symposium or any of its events, the Club will not reimburse any airline ticket fees, car rental fees, hotel reservations or any other expenses associated with participation. We recommend that you purchase refundable airline tickets, car and hotel reservations. We also recommend that you acquire travel and camera equipment insurance.
REFUND POLICY: We understand that plans can change. In that event, you may request a refund in writing. The following schedule applies to all refunds, regardless of reason:
- 91 days or more out from the event: a FULL refund minus a 10% administrative fee plus the ticketing and processing charges from our ticketing agent.
- 0-90 days out from the event: No refund.
There are no exceptions to this policy. We strongly suggest you purchase travel insurance, refundable airfare, rental car reservations, etc.
PHOTOGRAPHY RELEASE: By registering for, or participating in, any activities or programs of the Sedona Photography Symposium, I understand and agree that my photographic image may be taken during those activities or programs, and I grant my permission to the Club to use and share images of myself in all print and electronic materials and media for purposes of publicizing, promoting, documenting, or operating the Symposium. By agreeing to this grant, I release and indemnify the Club from any claims or damages that may result from the Club’s use of images of me.
RELEASE OF LIABILITY: I hereby RELEASE the Club FROM ALL LIABILITIES, CAUSES OF ACTION, CLAIMS AND DEMANDS that arise in any way from any injury, death, loss or harm that may occur to me or to any other person or to any property during the Symposium or in any way related to the Symposium. This release includes, but is not limited to, claims for the negligence of the Sedona Photography Symposium and claims for strict liability for abnormally dangerous activities. This release does not extend to claims for gross negligence, or any other liabilities that Arizona law does not permit to be excluded by agreement.
INDEMNIFICATION HOLD HARMLESS AND DEFENSE:
I agree and promise to INDEMNIFY, HOLD HARMLESS AND DEFEND the Club against any and all claims to which the Release of Liability section of this agreement applies, including claims for their own negligence. I also promise to INDEMNIFY, HOLD HARMLESS AND DEFEND the Club against any and all claims made by any person, including myself for my own negligence, and including but not limited to any claims made by any insurance company or healthcare provider that sues the Club for damages or other legal equitable relief or for any form of indemnity in any court or before any arbitrator, arising out of my participation in activities of the Symposium, as well as any other claim arising from my conduct during the Symposium. In accordance with these promises, I will reimburse the Club for any damages, reasonable settlements and defense costs (including but not limited to attorney’s fees, court fees, deposition costs, postage, photocopy expenses, as well as messenger, telephone and facsimile transmission costs), that they incur because of any such claims made against them. I agree that in the event of my death or disability, the terms of this agreement, including the indemnification obligation in this Section, will be binding on my estate, and my personal representative, executor, administrator or guardian will be obligated to respect and enforce them.
INFORMATIONAL ADDENDA, OTHER FORMS AND TERMS: I have carefully read this Release Form and all information on the Sedona Photography Symposium website, which is required for me to read and understand before obtaining this Release Form. The information was helpful to me in appraising me of the potential risks I may encounter at the Sedona Photography Symposium.
PURPOSE OF AGREEMENT AND SEVERABILITY: I agree that the purpose of this agreement is that it shall be an enforceable release of liability and indemnity as broad and inclusive as is permitted by Arizona law. I agree that if any provision of this agreement is found to be invalid or unenforceable, then the remainder will continue in full force and effect. I also agree that any invalid provision shall be modified or partially enforced to the maximum extent permitted by law to carry out the purpose of the Agreement.
APPLICABLE LAW AND FORUM: This agreement is governed by and shall be construed in accordance with the laws of the State of Arizona, without any reference to its choice of law rules. I agree that any dispute arising from this Agreement or in any way associated with the Symposium shall be brought only in the Arizona State Courts in Yavapai County, Arizona, or in the U.S. District Court for the District of Arizona, and I agree to the jurisdiction and venue of those courts for any such dispute.
PHYSICAL REQUIREMENTS DISCLAIMER Each participant in a field experience through a Field Outing, 3-Day or 1-DayWorkshop or any other workshop must be in good physical condition and able to walk 2 miles on
uneven and rocky surfaces with approximately 300 ft. of elevation change. It is imperative to have sturdy hiking boots and to carry adequate water for yourself. Energy bars are recommended, as is sun protection for you. You are responsible to protect your equipment against inclement weather.
The Club reserves the right to refuse service to anyone at any time and that these policies are subject to change at any time.
By registering for and attending this Symposium and/or any of its events, each participant acknowledges that they have read the above and thereby release the Club, its Board, committees, instructors, cooperating agents, paid staff and volunteers from any liability. No oral representations, statements or other inducements to acknowledge this release have been made apart from what is contained in this document.
I hereby freely assume the above mentioned risks and any harm, injury or loss that may occur to me or my property as a result of my participation in the Symposium.
Our Sincere Thanks to our Distinguished Sponsors
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